How to Secure Your Remote Workforce
According to the Census Bureau, the number of people who work from home full-time has more than...
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3993 Huntingdon Pike Suite 110 Huntingdon Valley, PA 19006 Mon - Fri: 8:30AM - 5:00PM
3993 Huntingdon Pike Suite 110 Huntingdon Valley, PA 19006 Mon - Fri: 8:30AM - 5:00PM
Here are some tips and a handy checklist to keep everything on track for managing holiday leave. For the purposes of HR, the holiday season is approximately from mid-December to the first week of January.
The best practices for HR during the holidays are to plan ahead, communicate clearly, share the workload, and use reliable payroll processing systems and software.
Start with a calendar system that allows automation of reminders. Enter the holiday dates, bank closures, and holiday schedules for employees. Pay careful attention to any dates when a key employee is unavailable, especially if they need to approve bonus payments. Plan to have sufficient funds in the master payroll account to cover regular payroll and all the bonuses.
Prepare for any support needed by seasonal and remote workers, which may increase during the holidays. HR needs to ensure that remote workers know how to execute their remote work properly, such as how remote access works, how to check in and out, what their availability requirements are, and how to follow up with coworkers.
If new hires are made, manage their onboarding process as much as possible before the disruption of the holidays.Set up a master schedule and get the HR team on board to ensure the company’s priorities are met.
The holiday season is an excellent time for key executives to praise employees with public employee appreciation and rewards for a job well done.
Be inclusive about holiday celebrations by recognizing the diversity of employees in the workplace. Allowing employees to celebrate or not according to their beliefs is important. There are more than eleven holidays in December that are celebrated worldwide. Invite all employees to company events, but don’t force them to attend if they prefer not to be there. Resist the bias of asking the “non-religious” to work while others have time off.
Early in the last quarter is a good time to communicate your company’s time-off policies as the end of the year approaches. HR needs to be proactive about communicating time-off policies, such as how to request time off and encouraging employees to request time off early. This helps to secure desired dates when sufficient job coverage by other workers is available. Inform affected employees about rollover caps that might apply to their paid time off (PTO) balances, so they can use the accumulated PTO and not lose their PTO.
Based on the company’s priorities and your HR master schedule, balance the workload among team members, remote workers, and seasonal employees. Try to create a fair schedule where everyone steps up to meet the company’s priorities.
A reliable payroll processing system with effective software is a critical tool for managing payroll, bonuses, PTO, and holiday pay.
You will want your payroll processing system to produce these reports:
Besides accommodating employee requests, it is vital to be proactive and offer to schedule PTO for employees who may be approaching burnout. It is crucial to teach employees that company leadership values them and wants them to take time off.
HR department staff will likely be working more during the holiday period. Nevertheless, try to schedule time off for them to be with friends and family. Many HR staff take a few days off during the December holidays and follow this with a week or more for vacation in late January.
The best practices are calculating the holiday bonuses and directly depositing the payments on an early payroll date before the holidays. Many employees count on their holiday bonus to purchase gifts and pay for holiday celebrations.
Holidays can be stressful for HR and payroll departments due to increased demands and expectations. However, with proactive planning, clear communication, balancing the workload, and the support of reliable payroll software, businesses can ensure that their HR teams are well-prepared to handle the rush and keep things running smoothly.
Ready to simplify your holiday HR and payroll processes? Discover how Exact Payroll can take the hassle out of your festive season preparations. Click here to find out more!
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3993 Huntingdon Pike Suite 110
Huntingdon Valley, PA 19006
Mon - Fri: 8:30AM - 5:00PM
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